We are committed to protecting and respecting the privacy of our membership.
This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. It also explains how your personal data is used and collected.
For the purpose of this policy under the Data Protection Act 1998 and other relevant regulations.
Your name;
your email address;
2.1 We use information held about you in the following ways:
To inform you of events that are being held or that you have shown an interest in;
2.2 Disclosure of your information
2.2.1 We may disclose your personal information to third parties:
Where you have consented to us doing so for a specific purpose. for example to allow the booking of external events;
Where it is necessary to enable our employees, agents, suppliers, service providers or commercial partners to provide a service to us or to perform a function on our behalf;
Where we consider disclosure of your personal information to other businesses, financial organisations or law enforcement agencies to be necessary or desirable with a view to the prevention or detection of fraud, or if we are required or permitted to do so by law, or if we consider disclosure necessary to protect and defend the rights, property or personal safety of us or other users;
As part of a sale or purchase of any business or assets, or where we are being acquired by a third party;
In order to enforce or apply our terms and conditions, or to investigate potential breaches; and to protect the rights, property or safety of us, our users, or other third parties.
2.3 Where we store your personal data
2.3.1 All personal information you provide to us is stored in a paper form in a secure safe with access limited to the administrator.
2.3.2 If we ever need to transfer your personal data outside the EEA, we will make sure that appropriate safeguards are in place to protect your personal data, in compliance with UK data protection laws.
3.1 We will retain the data as long as you are a member or until you ask us to remove it.
4.1 You have the right to request a copy of the personal information that we hold about you, and where data is found to be inaccurate to have that data corrected. We may take steps to verify your identity before responding to your request. Once we have and verified your identity we will respond as quickly as possible and in any event within 40 days.
4.2 In certain circumstances you have the right to have data held about you erased, or the use of it restricted. You have the right to object to the processing of your information and to have any inaccurate information corrected. You may be able to object to your data transferred to another data controller.
4.3 You also have a right of complaint to the Information Commissioner’s Office (ICO) at www.ico.org.uk if you think we have dealt with your information in an inappropriate manner.
5.1 Any changes we make to our privacy policy in the future will be notified to you, by email.
6.1 Anything discussed, implied, inferred or seen, during any event will remain private and confidential, unless it constitutes an illegal act or by omission of reporting would incur a criminal prosecution.
7.1 Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to the address on the contact page.